Below is an explanation of the kinds of personal information collected from children and how the information is collected.
The Raze Program is overseen by the “Youth Empowerment Team” which includes members from the following organizations: West Virginia Youth Tobacco Prevention Program, American Lung Association, Fahlgren Mortine and West Virginia Prevention Research Center. Each of these organizations will have access to data collected through the Raze website. The Raze Program asks 12-year old members of its program to register online via their website (RazeWV.com). The registration process requires that members provide personal information including name, mailing address, email address, high school graduation date and birth date. Raze also provides the opportunity for members to provide their mobile phone numbers, however this information is not required. If Raze members register for events through the website, they will also be required to provide the following information: allergies or specific dietary needs, insurance information, emergency medications and an emergency contact. This information is required for the safety and well-being of all those who attend Raze events and will only be used in the event of an emergency.
In any instance that we collect personal information from a child, we will retain that information only so long as reasonably necessary to fulfill the activity request or allow the child to continue to participate in the activity, and ensure the security of our users and our services, or as required by law. In the event we discover we have collected information from a child in a manner inconsistent with COPPA’s requirements, we will either delete the information or immediately seek the parent’s consent for that collection.
Once members are no longer part of the Raze program, minimal information on each crew member is archived into a separate database. The only identifiable information maintained in the archive will be crew member’s name, graduation date and crew name. Event registration and crew commotion data will be de-identified and maintained in the archive for historical evaluation purposes. All other personal student data such as contact information will be purged.
Raze does not require a child to disclose more information than is reasonably necessary to participate in an activity as a condition of participation.
The Raze Program only requests information from registered members that is necessary to participate in the program. Birth dates are collected to verify age (members must be at least 12 years of age or older). High school graduation dates are collected to confirm when members graduate so they can be automatically removed from the database upon graduation from high school. Members may only participate in the program through their senior year of high school.
Below is an explanation of how Raze uses personal information collected via the website.
All personal information collected via the Raze website is only used by the program and never provided to a third party. When members register on the website, they are asked to set preferences for receiving emails and text messages. Members must opt-in to receive email and text message communication from the Raze program. The program will only send communications to those members who opt-in to receive communications. Examples of communications include messages about upcoming events, news, announcements and incentives.
Members of the “Youth Empowerment Team” have access to data collected through the Raze website. Personal data is used for the following purposes by each partner of the “Youth Empowerment Team:”
American Lung Association: American Lung Association oversees all events for the Raze Program. They use personal data collected on the website to coordinate event registration and to analyze Raze crew membership. American Lung Association also pulls reports from the database to confirm information such as the number of activities performed by each Raze crew, number of crew members registered, etc.
Fahlgren Mortine: Fahlgren Mortine is the Raze website administrator. They interact with the website on a daily basis and are responsible for maintaining the website from a functionality and creative perspective. Fahlgren Mortine uses information on each Raze member for event purposes including activities such as ordering t-shirts, creating name tags and RSVP purposes. They also use information for incentive purposes (e.g., mailing incentive items).
West Virginia Prevention Research Center: West Virginia Prevention Research Center facilitates all reporting and analysis for the Raze Program. They use data collected on the website to pull reports and analyze success of the program. This information primarily consists of reporting on the number of crews, number of crew members, and number of commotions completed by crew and by region. This does not include reporting by individual crew member.
In agreeing to allow use of the child’s information for purposes stated above, parents are in no way providing consent for data to be disclosed to third parties.
In any instance where we ask for age and determine the user is age 12 or under, we will ask for a parent or guardian email address before we collect any personal information from the child. The Raze website will require a parent email address along with the child’s personal information when registering.
At any time, parents can review the child's personal information, ask to have it deleted and refuse to allow any further collection or use of the child's information. Procedures for doing so are outlined below.
Parents of Raze members may use the contact information below to request that their child’s information be removed at any time. Parents may send an email or written letter using the contact information below that requests their child’s information be deleted. The letter or email must contain the child’s full name and email address used to register for the website so that child’s information can be removed. A child’s information will be removed within one business day following contact from the parent. Once removed from the database, that child will no longer be contacted by the Raze program.
Upon graduation, individuals’ personal information is de-identified automatically, and stored in the de-identified state for program evaluation purposes (such as monitoring how many people are in Raze each year and how many activities are performed by Raze members on a yearly basis). Raze members who are 18 years of age or older may also request that their information be removed at any time. These individuals must follow the same process detailed above and send an email or written letter using the contact information below that requests their information be deleted.
The contact information of all operators is listed below. All questions or inquiries may be directed to:
Youth Tobacco Prevention Program
350 Capitol Street, Room 514
Charleston, WV 25301
United States of America
Phone: (304) 356-4208
157 Summers Street, Suite 305
Charleston, WV 25301
United States of America
Phone: (304) 382-0001
American Lung Association
2102 Kanawha Boulevard, East
Charleston, WV 25311
United States of America
Phone: (304) 342-6600
West Virginia Prevention Research Center
Robert C. Byrd Health Sciences Center PO Box 9190
Morgantown, WV 26506-9190
Phone: (304) 293-5184
In any correspondence such as e-mail or mail, please include the child’s username and the parent’s email address and telephone number. To protect children’s privacy and security, we will take reasonable steps to help verify a parent’s identity before granting access to any personal information.